Unless you started up your business only this year, and perhaps even then, you likely have multiple filing cabinets filled to bursting with various documents, folders, and more. These quickly begin to cause trouble, not only because the data held there may easily be lost due to damage, aging, or simple office conditions but because they take up a great deal of space. When you need to make better use of your space while providing yourself and your clients with a much more reliable and secure form of data storage, choosing a complete document management company will help you to achieve such a goal.
Paper
There remain many companies that continue to use paper documents such as A4 documents, microfilm, plans, and even simple registration paperwork even though much of the work is now done digitally. The right professional, such as MISL, will now only allow you to quickly and effectively scan all of your documents but they will allow you to easily back up this information at several locations so that you never need to worry about any losses. The right companies have been in this industry for more than three decades and you may be surprised to see just how much office space you open up whenever you take out all of the paper documents and replace it with a digitalised catalogue of highly organised and easily accessed data.
Multiple Formats
Once you have all of your documents scanned into the system, you may rely on your expert document management company to help you with whatever it is you plan to do with the newly scanned data. For example, you may wish to set up a digital mailroom or secure cloud-hosted EDRMS solution and having the right team on your hands to help you get started and give you valuable information as to how each format should be used is highly beneficial. All of these formats are offered using a pen drive, hard drive, SFTP, or a hosting service and can be encrypted, according to your own choice and needs for the data.
Storage
It may be that you plan to keep your documents in a secure and controlled storage facility and the same companies that are happy to help you scan in your documents will also offer quality commercial storage solutions. This is so that you receive the utmost in benefits from such a service and maximise the use of your office space without the need to completely destroy your current paper documents, no matter if they are patient forms or plans for construction projects. The result will be peace of mind knowing that your papers and important documents are in the right hands and that you may finally use the room you have to build a better, more efficient workplace.